Project Manager

  • Full Time
  • New York
  • Posted 2 months ago

Reporting to: VP of Operations

Place of work: New York, NY


The Project Manager is fully responsible for the successful delivery of all aspects of Digital Media Signage network rollouts for new and existing clients. The Project Manager will handle the day to day management of their project team members as well as internal and external communications within the ComQi Group, clients, project partners and stakeholders.

This is a major client-facing role both at Partner and End client level. The role requires solid experience and successful project management track record in managing multi-faceted projects within a commercial media and technology environment. We are small team servicing multiple clients from different industries. This is a “hands on”, “get things done” role, where a common sense approach is crucial. You need to be a self-starter in this role and willing to take initiative to get results.

Job Responsibilities Include:


  • Lead Client communication during life-cycle of project
  • Liaise with Account team on progress and agree appropriate Client Communication
  • Monitoring progress of project against agreed plan, escalation to VP Operations of any slippage or risks to project
  • Liaise with various internal & external departments to ensure timely delivery of client requests and projects – this includes hardware, software, network and content delivery
  • Coordination & attendance of project meetings, including production of meeting agendas & minutes
  • Weekly Formal Project Updates for Management team and Clients
  • Day to day communication and planning via Project Management tool Wrike
  • Day to day management of 3rd party contractors, in particular installation partners. This includes creating scopes, briefing and scheduling of install teams, overseeing schedules and communicating updates to client on a frequent basis


  • Preparing Project Documentation – Project Scopes, Schedule & Budget documents
  • Creation of Project Folder, updating and publishing of documents to shared server for team use
  • Briefing internal help desk on new projects and associated installation schedules
  • Accurately capturing & documenting client requirements and obtaining internal and external signoff within overall project plan.


  • Preparation of quotations and sales orders via Quickbooks
  • Project budget creation and monitoring
  • Liaise with finance team and clients on timely billing and in particular any staged payment terms
  • Communication with vendors, including pricing/ lead-times and preparation / tracking of PO and invoice approval

Qualified Background:

  • 3-10 years’ experience in Production/ Project Management/ Service Delivery roles
  • Excellent client communication skills, servicing a range of different kind of companies.
  • Existing Project Management experience within a Media and Technology environment
  • Knowledge of internet & IP connectivity preferred
  • Knowledge of audio-visual and network equipment preferred
  • Team player, working within Global environment
  • Organized, hardworking, diplomatic, Can-do attitude, Detail oriented
  • Self-starter, takes initiative, enjoys a challenge
  • Enjoys working in a fast-paced, emerging industry
  • Very proficient with common business software, such as MS Office
  • Experience with Basecamp, Wrike, Asana Project tracking tools
  • Comfortable and capable learning new software (including our digital signage control software)
  • Comfortable with web and media technology
  • Able to use technology to communicate effectively with colleagues in numerous global locations
  • Office Based with 10% US National Travel

What ComQi Will Provide

  • Competitive Salary
  • Full Benefits Package
  • Experienced and innovative team where your efforts will be appreciated

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